European diversity

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Data management requirements in Europe

There are many different local, national and international DMP templates and tools that you can use to create a DMP for your own research project. At this stage, it might be good for you to check for templates or tools that best fit your own specific situation. You can ask at your university or department whether they have a DMP template. Or maybe your research funder requires a DMP in a specific format.

In the accordion below we sum up European diversity in funder requirements on Data Management Planning and provide links to DMP templates if they are available.

EU funding institution

DMP requirements

DMP template?

Horizon2020

  • At grant submission
    Projects that take part in the Horizon 2020 Open Research Data Pilot (default all H2020 projects) are required to produce a DMP as a deliverable within six months of the start of the project.

    The DMP should include information on:

    • the handling of research data during and after the end of the project
    • what data will be collected, processed and/or generated
    • which methodology and standards will be applied
    • whether data will be shared/made open access and
    • how data will be curated and preserved (including after the end of the project).
  • During the project
    The plan must be updated whenever significant changes arise, for instance (but not only) when there are:
    • new data
    • changes in consortium policies (e.g. new innovation potential, decision to file for a patent)
    • changes in consortium composition and external factors (e.g. new consortium members joining or old members leaving).

See 'Guidelines on FAIR data management' (European Commission, 2016).

Yes, via DMPOnline (Digital Curation Centre, 2017)

European Science Foundation

No

No

European Research Council

No

See 'Guidelines on the Implementation of Open Access to Scientific Publications and Research Data in projects supported by the European Research Council under Horizon 2020' (European Research Council, 2017).

Template (European Research Council, n.d.)

Belgian funding institution

DMP requirements

DMP template

Fonds voor Wetenschappelijk Onderzoek

No

No

Finnish funding institution

DMP requirements

DMP template?

The Academy of Finland

Highly recommended.
The Academy of Finland requires that the data management plan is made using the DMP tool DMPTuuli.

Yes, via DMPTuuli (2017)

Tekes

Highly recommended.

Yes, via DMPTuuli (2017)

The Finnish Foundation for Alcohol Studies

Highly recommended.

Recommends a DMP based on the requirements of the Finnish Academy
See 'best practices' (Academy of Finland, 2017)

Kone Foundation

Highly recommended.

No, but see more information Koneen Säätiö (n.d)

The Finnish Work Environment Fund

Highly recommended.

No

German funding institution

DMP requirements

DMP template?

Deutsche Forschungsgemeinschaft (DFG)

There is a general recommendation, but not a requirement. Requirements may be (and are) made on an individual program level.

See Deutsche Forschungsgemeinschaft (n.d.).

No

Bundesministerium für Bildung und Forschung (BMBF)

There are no general requirements. Requirements are made on a "per call" basis (some calls have requirements, others don't).

See Bundesministerium für Bildung und Forschung (n.d.).

No

Volkswagen Stiftung

No

No

Fritz-Thyssen-Stiftung

No

No

Hans-Böckler-Stiftung

No

No

Dutch funding institution

DMP requirements

DMP template?

NWO

Yes, both at grant submission and when the grant has been awarded.

Yes, see Netherlands Organisation for Scientific Research (2016)

KNAW

Yes, both at grant submission and when the grant has been awarded.

No, but for more information see Koninklijke Nederlandse Akademie van Wetenschappen (n.d.)

ZonMw

At grant submission information on whether data will be reused or collected needs to be provided. Also, a final DMP is required when the grant has been awarded.

Yes, see ZonMW (n.d.)

Also, you may want to have a look at the overview of DMP templates used by Dutch universities (Landelijk Coördinatiepunt Research Data Management (2017)).

Norwegian funding institution

DMP requirements

DMP template?

Research council of Norway

Starting in 2018, all Research Council-funded projects that generate data will as a general rule need to have a data management plan (DMP).

Yes

SkatteFUNN

Yes, during the project

No

The Research Council of Norway published their revised policy in December 2017, announcing that DMP requirements will be incorporated into calls for proposals starting in 2018. The main rule is that all Research Council-funded research projects that generate data must have a DMP. The DMP should be a living document that is updated throughout the project period, and should cover: which data are to be generated, how the data are to be described, where the data will be stored and whether and how they may be shared. The plan should be made public. The DMPs must be in place when projects submit their revised grant applications, but they will not be part of the Research Council’s application review process.
The institutions are responsible for determining how they will provide access to the data. Under certain circumstances, the Research Council will require storage of the data in specific national or international archives (e.g. at NSD - Norwegian Centre for Research Data).

Slovenian funding institution

DMP requirements

DMP template?

Slovenian Research Agency

No

No

Swiss funding institution

DMP requirements

DMP template?

The Swiss National Science Foundation

Yes, as of October (2017), data management plans are an integral part of project funding applications submitted to the SNSF. The data management plans do not need to be finalised by the submission deadline. The submitted DMP is considered a notice of intention. It is a requirement for any transfer of funding. Researchers are encouraged to adapt its contents as the project evolves. A final version must be made available at the end of the grant and will then been made available on the SNSF’s P3 database. See the Guidelines for researchers (SNF, 2017).

Yes, see Data Management Plan (SNF, 2017)

UK funding institution

DMP requirements

DMP template?

Wellcome Trust

  • At grant submission
    A DMP should be provided for grant applications for projects that aim to create a database resource or will generate significant datasets that could be shared. For such an application, you need to include:
    • The data outputs your research will generate
    • When you intend to share your data
    • Where your data will be made available
    • How your data will be accessible to others
    • Whether limits to data sharing are required
    • How key datasets will be preserved
    • Resources required

See 'Developing an outputs management plan' (Wellcome (n.d.))

Yes, via DMP Online (Digital Curation Centre, 2017)

Economic and Social Research Council

Yes, at grant submission. See the ESRC Research Data Policy (ESRC, n.d.)

Yes, via DMPOnline (Digital Curation Centre, 2017)

Cancer Research UK

Yes, at grant submission

Yes (Cancer Research (n.d.)

Department for International Development

Yes, at grant submission

Yes (Department of International Development (2013))

Open Data and Open Science policies in Europe

For a snapshot of various Open Data and Open Science policies, as they currently stand throughout Europe, you can have a look at this living report (SPARCEurope & Digital Curation Centre, 2017).